REGULAR MEETINGS OF CITY COUNCIL 1ST & 3RD MONDAYS AT 7:30 P.M.
HELD IN COUNCIL CHAMBERS
MUNICIPAL BUILDING, 12650 DETROIT AVENUE

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DOCKET
OF A MEETING OF
THE LAKEWOOD CITY COUNCIL
TO BE HELD IN THE COUNCIL CHAMBERS
LAKEWOOD CITY HALL – 12650 DETROIT AVENUE
SEPTEMBER 6, 2016
7:30 P.M.

The Regular Meetings of Lakewood City Council shall be held on the first and third Mondays of each month at 7:30 P.M., except that when such meeting date falls on a holiday such meeting shall instead be held on the following day.  A Docket and Agenda of the business proposed to be transacted by Council will be available in the Clerk’s Office and on the City’s website www.onelakewood.com as soon after 4 PM on the Friday before a Council meeting as possible.

Section 121.08 of the Codified Ordinances of the City of Lakewood establishes rules for the public to follow when speaking before Council:

ADDRESSING COUNCIL – The President may recognize any non-member for addressing Council on any question then pending.  In such cases, the person recognized shall address the chair, state his or her name and address and the subject matter he or she desires to discuss.  Speakers must be courteous in their language and avoid personalities.  When addressed by the Chair, the speaker must yield the floor and comply with all rulings of the chair, said rulings not being open to debate.  Except with permission of Council specifically given, speakers shall be limited to five minutes.  No person who has had the floor shall again be recognized until all others desiring an opportunity to speak have been given an opportunity to do so. 

AGENDA ITEMS PROTOCOL:

The Clerk at the beginning of the meeting will present the AGENDA ITEMS sign-in sheet to the President of Council.  Speakers will be called to address Council by the Chair.  A citizen must first write his or her name, address and agenda item number on the designated sign-in sheet in order to be recognized.  

PUBLIC COMMENT PROTOCOL:

The Clerk at the end of the meeting will present the PUBLIC COMMENT sign-in sheet to the President of Council.  Public Comment will be welcomed at the end of a Council Meeting on miscellaneous issues or issues other than agenda items.  A citizen must first write his or her name, address and topic on the designated sign-in sheet in order to be recognized.  The forum is not designed to be a question and answer session.

1. Pledge of Allegiance
2. Moment of Silence
3. Roll Call

Reading and disposal of the minutes of the Regular Meeting of Council held July 18,  2016.

Reports, legislation and communications from Members of Council, the Mayor and other City Officials.

****OLD BUSINESS****

1. Committee of the Whole Report regarding September 6, 2016 Committee of the Whole Meeting. Mr. O’Leary; Chair. (Report to Be Provided)

2. Finance Committee Report September 6, 2016 Committee Meeting. Bullock; Chair.  (Report to Be Provided)

3. ORDINANCE NO. 33-16 – AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the transfer and advance of certain funds. (1^ST READING & REFERRED TO FINANCE COMMITTEE 7/18/16) (Pg.6)

4. Health & Human Services Committee Report regarding July 25, 2016 Committee Meeting. (Pg. 8)

5. Rules & Ordinances Committee Report re: Ordinance 34-16. Litten; Chair.  (Report to Be Provided)

6. ORDINANCE NO. 34-16 – AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, to establish minimum coverage limits and fees required under various sections of the Lakewood Codified Ordinances related to insurance. (1^ST READING & REFERRED TO THE RULES & ORDINANCES COMMITTEE 7/18/16)(Pg. 10)

7. Planning Commission Report regarding Modifications to Sanitary and Zoning Codes Related to Swimming Pools – Ordinance 32-16. Sylvester; City Planner;(Pg. 12)

8. ORDINANCE NO. 32-16 – AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect at the earliest period allowed by law, amending Section 1722.01, Location of Family Pools, Section 1121.10, Additional Accessory Structure Regulations, and Section 1123.10, Additional Accessory Structure Regulations, of the Codified Ordinances of the City of Lakewood, in order to provide for the regulation of the location of family swimming pools within the Zoning Code. (PLEASE SUBSTITUTE FOR ORDINANCE 32-16 – 1^ST READING & REFERRED TO THE RULES & ORDINANCES COMMITTEE.  Substitute version recommended by the Planning Commission August 4, 2016.  6/20/16, 2^nd READING 7/5/16, recommended for adoption July 5, 2016 by Rules & Ordinances Committee)(Pg. 13)

****NEW BUSINESS**** 

9. Communication from Mayor Summers and Councilmember Bullock regarding Approval of Weatherization Agreement with Empower Gas & Electric. (Pg. 19)

10. RESOLUTION NO. 8882-16 – A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five members of council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the Mayor or his designee to enter into a contact with the Empower Gas & Electric LLC for the implementation of a grant obtained from the Cleveland Foundation to assist residents in identifying energy efficient improvements for their homes and to accept said grant from the Cleveland Foundation. (Pg. 20)

11. Communication from Councilmember Bullock regarding Appointment to Citizens Advisory Committee. (Pg. 28)

12. Communication from Councilmember Bullock regarding Ordinance to update references to technology. (Pg. 29) 

13. ORDINANCE NO. 35-16 – AN ORDINANCE amending Section 121.07, Official Reports, of the Codified Ordinances of the City of Lakewood to reflect current technology and practices. (Pg. 30)

14. Communication from Mayor Summers regarding Lakewood Historical Society – Skate House Project. (Pg. 32)

15. Communication from Finance Director Pae regarding Amended purchasing and Contracting Ordinance FY2016. (Pg. 33)

16. ORDINANCE 36-15C – AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five (5) members of Council otherwise, it shall take effect and be in force after the earliest period allowed by law, amending Ordinance 36-15B, adopted June 6, 2016, authorizing the Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to enter into contracts for professional services, and to advertise for bids and enter into contracts for the purchase of repair maintenance and operating supplies, services and equipment as authorized by the 2016 appropriation Ordinance and the Administrate Code of the City of Lakewood with the lowest and best bidder or bidders or as otherwise provided by law. (Pg. 34)

17. Communication from Finance Director Pae regarding Additional Membership for 2016. (Pg. 40)

18. ORDINANCE NO. 38-15A – AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five (5) members of Council otherwise, it shall take effect and be in force after the earliest period allowed by law, amending Ordinance 38-15, adopted December 21, 2015, authorizing the Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to enter into contracts for professional services, and to advertise for bids and enter into contracts for Memberships as authorized by the 2016 Appropriation Ordinance and the Administrative Code of the city of Lakewood, contracts not to exceed $60,000 without separate Ordinance of Council.  (Pg. 41)

19. Communication from Human Services Director Gelsomino regarding Resolution authorizing renewal of Service Coordinator Agreement with SS C&M Haven, Inc. (Pg. 48)

20. RESOLUTION NO. 8883-16 – A RESOLUTION authorizing the Mayor or his designee to enter into an agreement with SS C&M Haven, Inc. that will permit the City to continue to assign a full-time employee to act as service coordinator for Fedor Manor and to accept reimbursement from SS C&M Haven, Inc. for salary and benefits related to that position. (Pg. 49)

21. Communication from Fire Chief Gilman regarding Notification of grant award from the Community West Foundation for the purpose of replacing EMS Life Paks and AEDS. (Pg. 52)

22. Communication from Fire Chief Gilman regarding Disposal of Obsolete Turn out Gear. (Pg. 53)

23. RESOLUTION NO. 8884-16 – – A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five (5) members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing and directing the Director of Finance to transfer 20 sets of obsolete surplus fire gear to the Western Reserve Fire Museum.  (Pg.54)

24. Communication from Senior Planner Sylvester regarding Update from the Planning Department on Cove and Wagar Parks Planning. (Pg. 56)

25. Communication from City Engineer Papke regarding Ohio Public Works Commission – Program Year 2017. (Pg. 57)

26. RESOLUTION NO. 8885-16 – A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the Mayor of the City of Lakewood, or his designee, to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement Program, Local Transportation Improvement Program or any other appropriate Ohio Public Works Commission program that these projects qualify for and to execute contracts as required.  (Pg. 58)

27. Liquor Permit Application for C1 & C2 transfers to Birdtown Beverage from NAIF of OHIO; 12118 Madison Avenue. (Pg. 80)

28. Liquor Permit Application for C1, C2 and D6 stock designations to 11701 Detroit Avenue Walgreens (Pg. 81)

29. Liquor Permit Application for C1, C2 and D6 stock designations to 14815 Madison Avenue Walgreens; (Pg. 82).